Position:  Communications Coordinator/Assistant
Location:  Evanston, IL
Job Id:  729
# of Openings:  1

Job Title:            Communications Coordinator/Assistant
Area:                   Communications
Reports to:         Chief Communications Officer, General Manager
Classification:    ​Exempt
Organization Overview
Rotary unites people from all continents and cultures who take action to deliver real, long-term solutions to pressing issues facing our communities. Each year, Rotary members invest more than $200 million and 16 million volunteer hours to improve lives and create positive change in the world. In exchange for hard work and dedication in support of Rotary’s clubs and humanitarian initiatives, our employees receive competitive salaries, flexible schedules, comprehensive benefits, and job enrichment. To learn more, visit http://www.rotary.org.
Rotary’s Commitment to Diversity
As a global network that strives to build a world where people unite and take action to create lasting change, Rotary values diversity and celebrates the contributions of people of all backgrounds, regardless of their age, ethnicity, race, color, abilities, religion, socioeconomic status, culture, sex, sexual orientation, and gender identity.
General Overview
Are you excited to be part of a global communications team working to build the brand of an organization making a difference around the globe? This role provides support to the Rotary Communications team and to the Chief Communications Officer.
Are you great with colleagues and able to take initiative and work independently? We need a dedicated team member who can supports significant communications group projects. This includes tackling administrative functions efficiently and coordinating team building opportunities.
Do you have great organization and project management skills? The Communications Coordinator helps to project manage initiatives and assists on special projects as appropriate.
Do you like communicating and helping to support story telling with a purpose? This role supports and helps create a diverse-thinking, creative, solutions-oriented environment where our work helps to build a stronger organization and ultimately stronger communities worldwide.
You Will Have
  • Ability to manage confidential issues with great discretion and professionalism
  • Good communications and interpersonal skills essential 
  • Strong organizational skills with high attention to detail and commitment to accuracy
  • Ability to handle multiple tasks and to prioritize appropriately
  • Ability to work efficiently with detail under time constraints
  • Good writing skills for communication with a variety of constituents
  • Excellent customer service, negotiating, and team building skills
  • Strong interpersonal skills required to work with colleagues
  • Ability to effectively prioritize and work independently and as a team member
  • Multi-cultural sensitivity is essential.
  • Proficiency with Microsoft Office required (Word, Excel, PowerPoint, Outlook)
  • Understanding of marketing and communications 
  • Excellent PowerPoint skills
  • Effective problem-solving abilities
  • Strong analytical and organizational skills
  • Minimum 3-5-year experience working in a similar role
  • Bachelor’s degree or equivalent
You Are Good At
  • Written and oral communication
  • Showing attention to detail
  • Giving and receiving constructive feedback
  • Prioritizing workload
  • Making decisions
  • Organization
You Will Be Responsible For
Coordination and Support
Your key responsibility is coordinating activities under the General Manager and for the broader communications team. This includes providing administrative support such as presentation preparation, meeting agendas, outcomes and setup, handling communications to colleagues and Rotary club members. This also includes:
  • Supporting the team for meetings of the Board of Directors, Rotary Foundation Trustees and Communications Committee, including communication with members, drafting items for advance materials, preparing meeting minutes, and ensuring timely distribution of those items.
  • Coordinate contract review process for significant communications agency vendors.
  • Project managing Communications initiatives and projects as assigned.
In this role, you are the communicating and interacting with constituents, colleagues and others. The position is responsible for:
  • Handling inquiries to the marketing & communications team, responding to general inquiries via email or phone.
  • Maintaining and writing materials for internal portal pages
  • Responding to Rotarian requests for marketing materials.
  • Preparing expense statements and reconcile corporate credit card expense reports.
  • Maintain key Communications group electronic files (budgets, contracts, etc.) 
  • Coordinates the substantial procurement services for the group by creating purchasing orders.
  • Serving as the liaison to the Rotary Finance team
  • Coordinating all aspects of the development of communications budget
  • Maintaining staffing updates
Other duties as assigned
  • Other duties may include, but are not limited to, working with Rotary’s customers on inquiries, working on special projects, and testing system updates.
Why work for Rotary?
  • Generous medical, dental, and vision benefits package
  • Progressive 401k matching contributions
  • Above market and generous paid time off package
  • Tuition reimbursement
  • Professional development opportunities
  • On-site cafeteria with special pricing for Rotary employees
  • Flextime-several different work schedules to choose from
  • Close to CTA, Metra, in downtown Evanston with many food options

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