Position:  Assistant Finance Supervisor (Japan Office)
Location: 
Job Id:  628
# of Openings:  1

Job Title:           Assistant Finance Supervisor (Japan Office)
Area:                  Financial Services 
Reports to:        International Office Manager 
Classification:   Exempt
 
Organization Overview
Rotary unites people from all continents and cultures who take action to deliver real, long-term solutions to pressing issues facing our communities. Each year, Rotary members invest more than $200 million and 16 million volunteer hours to improve lives and create positive change in the world. In exchange for hard work and dedication in support of Rotary’s clubs and humanitarian initiatives, our employees receive competitive salaries, flexible schedules, comprehensive benefits, and job enrichment. To learn more, visit http://www.rotary.org.
 
Rotary’s Commitment to Diversity
As a global network that strives to build a world where people unite and take action to create lasting change, Rotary values diversity and celebrates the contributions of people of all backgrounds, regardless of their age, ethnicity, race, color, abilities, religion, socioeconomic status, culture, sex, sexual orientation, and gender identity.
 
General Overview
  • Responsible for supervising all aspects of the RIJO financial operations of Rotary International (RI) and the Rotary Foundation (TRF)
  • Responsible for ensuring financial and regulatory reporting compliances in accordance with local and accounting laws and practices as well as compliance with RI and TRF accounting policies and procedures 
  • Responsible for effectively developing and supervising the RIJO Financials Service team. Will play a lead role in the transition of the office to the new Financial Management System.
 
Education

University degree in finance/accounting (CPA/CA) or equivalent is preferred

 
 
Knowledge & Skills
  • Sound leadership skills
  • Proven knowledge of accounting and financial reporting principles
  • Good understanding of cash management and banking practices
  • Fluency in written and spoken Japanese and English
  • Excellent oral and written communication skills
  • Good interpersonal skills and ability to exercise good judgment
  • Team player
  • A strong orientation towards Customer Service
  • Ability to evaluate, develop, implement and maintain internal controls
  • Project management experience
  • Good organizational and time management skills and able to manage multiple priorities
  • Excellent MS Office skills and experience with e-banking systems
 
Specific Duties
  • Conduct performance appraisals
  • Make final recommendation for Financial Services staff employment to Financial Services Supervisor and Manager
  • Provide training to Accounts Payable and Accounts Receivable in coordination with relevant WHQ
  • staff
  • Ensure the integrity and security of all financial functions of RIJO
  • Represent RIJO Financial Services and liaise where necessary with senior management at WHQ
  • Actively investigate, pursues and implements or recommend ways to improve the efficiency, effectiveness and security of financial operations assigned to RIJO
    • To effect timely reporting of financial information to World Headquarters for general ledger closing, and the preparation of RI and TRF Financial Statements
    • To develop, implement and maintain financial reporting systems
    • To maintain the system of internal control for Rotary International
  • Responsible for approval and releasing of daily disbursements
  • Ensures the accurate and timely completion of all RIJO daily, weekly and monthly financial tasks
  • Review and finalize the monthly bank reconciliation
  • In coordination with WHQ financial staff, establish and maintain operating policies, practices and
  • procedures to ensure adherence to proper internal controls encompassing the integrity and security of all financial functions of the RIJO
  • Keep abreast of current technical accounting knowledge and managerial expectations to assure best practices within RIJO Financial Services
  • Liaise with Audit Services for internal as well as external audit activities and provide necessary support
  • Maintain banking relationship with Rotary bank accounts
  • Facilitate WHQ treasury interactions, e.g., the research and implementation of banking and vendor cash management systems, developing bank relationships
  • Document and update all policies and procedures related to financial transactions of RIJO as needed (minimum annually)
  • Support RIJO manager in preparing annual RIJO operational budget
  • Other projects and duties as assigned by RIJO Manager
 
Prior Experience
  • Minimum ten years’ experience in accounting/bookkeeping/controlling and proven leadership experience in working in a multicultural environment
  • Experience​ in banking or cash management operations
  • Experience with Oracle-based financial systems preferred
Travel
As assigned 

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