Position:  Development Coordinator
Location:  Evanston, IL
Job Id:  520
# of Openings:  1

Job Title:           Development Coordinator
Area:                  Polio, Development, and Partnerships
Reports to:        Development Coordinator Supervisor
​Classification:   Non-Exempt
Organization Overview
Rotary is 1.2 million inspired business and professional leaders, in 35,000 Rotary clubs and more than 200 geographical areas united daily across cultures and occupations addressing illiteracy, disease, hunger, poverty, and lack of clean water. The fervent idea exchange celebrates diverse perspectives and facilitates positive change. Passion and engagement abound at Rotary International. In exchange for hard work and dedication, our employees are rewarded with competitive salaries, flexible schedules, comprehensive benefits, and job enrichment. We offer all this and more. Come join us. Visit www.rotary.org to learn more.
Rotary’s Commitment to Diversity
One of Rotary’s values is diversity, which we define as embracing diversity in thought, culture, and perspective. As such, we welcome and encourage highly-qualified candidates with diverse experiences and backgrounds to apply.
General Overview
This position is generally responsible for the administrative support of Evanston based and remotely-based Gift Officers.  Works within a three-person administrative pool but also serves as part of a team assigned to specific North American zones.  Facilitates communication between Fund Development departments. Performs diverse, advanced and confidential administrative support functions including assisting in auxiliary functions related to the processing of contributions, processing of Bequest Society information, and building custom database reports. May manage a number of different and often conflicting objectives, projects or activities at one time.  Communicates with executives and management to convey relevant information.  May be involved with high-level donors and exposure to sensitive information, and must use considerable tact, diplomacy and judgment.  Thorough knowledge of a variety of software programs.

Associate’s Degree or equivalent work experience preferred.


Prior Experience
A minimum of two years administrative experience is required

Knowledge and Skills

  • Strong organizational skills with high attention to detail and commitment to accuracy
  • Ability to handle multiple tasks and to prioritize appropriately
  • Ability to work efficiently with detail under time constraints
  • Strong writing skills for communication with a variety of constituents
  • Excellent customer service, negotiating, and team building skills
  • Strong interpersonal skills required to work with a large staff and donors
  • Ability to effectively prioritize and work independently and as a team member
  • Willingness to assume responsibility and follow-through.
  • Strong multi-cultural sensitivity is essential
  • Experience with sales or fundraising preferred
  • Proficiency with Microsoft Office required (Word, Excel, PowerPoint, Outlook, and Visio)
  • Proficiency in a second language a plus

Specific Duties

  • Provides general administrative support to Gift Officers including reviewing expense reports, generating pre-approach letters, and fulfilling requests for publications.
  • Assists in travel logistics, including but not limited to: preparation and organization of trip folders, review and tracking of expense reports, coordinates Raiser’s Edge and NetForum updates
  • Assists in monitoring gifts in-progress and gift proposals made to ensure receipt of these gifts in a timely fashion, including but not limited to preparing various gift reports for moves management and prospects.
  • Ensure communication flow between Fund Development teams.  Assists with Gift Officer out of office coverage as needed
  • Special Projects as assigned

Supervisory Responsibility
Not applicable.

Budget Responsibility
Review and submit expense reports as needed

Internal Contacts
Daily contact with managers, gift officers and other fund development staff

External Contacts
Some contact with Donors, Rotary Senior Leadership and Rotary volunteers such as Regional Rotary Foundation Coordinators, Endowment/ Major Gift Advisers district and club fundraising leaders, District Governors and Rotarians.

Equipment Used
Personal Computer with Microsoft Office, (Word, Excel, PowerPoint, Outlook, Visio and Project), Raiser’s Edge, NetForum, Business Intelligence printer, copier

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