|Position: Accounts Payable Quality Control Analyst|
|Job Id: 467|
|# of Openings: 1|
Job Title: Accounts Payable Quality Control Analyst
Area: Accounts Payable
Reports to: Accounts Payable Supervisor - Payment Processing
Rotary is 1.2 million inspired business and professional leaders, in 35,000 Rotary clubs and more than 200 geographical areas united daily across cultures and occupations addressing illiteracy, disease, hunger, poverty, and lack of clean water. The fervent idea exchange celebrates diverse perspectives and facilitates positive change. Passion and engagement abound at Rotary International. In exchange for hard work and dedication, our employees are rewarded with competitive salaries, flexible schedules, comprehensive benefits, and job enrichment. We offer all this and more. Come join us. Visit www.rotary.org to learn more.
Rotary’s Commitment to Diversity
One of Rotary’s values is diversity, which we define as embracing diversity in thought, culture, and perspective. As such, we welcome and encourage highly-qualified candidates with diverse experiences and backgrounds to apply.
The Quality Control Analyst is responsible for reviewing expense reports from Rotarians and staff, SPAs, invoices, and POs to ensure that all claims for payment are in compliance with Rotary policy; ensure it is submitted with proper approval, description, and documentary evidence while adhering to established internal controls.
In addition, this position will work with Manager, Supervisor, Senior Accountant to ensure payments are processed timely; verify groups, review Rotary Foundation payments; assist internal and external customers with payment inquiries; and research payments using PeopleSoft and Bank Software. This position will also assist Supervisor with timely reconciliation between the General Ledger and the Accounts Payable Ledger; processing sales and use tax; reconciling phone cards; processing 1099s; and will undertake new projects and tasks as needed.
Bachelor's degree in accounting/finance or equivalent relevant work experience.
Knowledge and Skills
Minimum 1year experience as a functional user in Accounts Payable: payment processing or expense reporting.
Minimum 1year experience preparing account reconciliations, 1099, unclaimed property, and sales & use tax.
Impeccable attention to detail
Effective problem solving abilities
Strong analytical skills
Ability to give and receive constructive feedback
A comprehension of GAAP
Ability to handle multiple responsibilities simultaneously
Excellent computer skills (especially Microsoft Excel and Outlook)
Strong interpersonal skills and customer service oriented (internal and external)
Sensitivity to a variety of cultures and personality types
Excellent written and interpersonal communication skills
Strong organizational skills
Experience with PeopleSoft with an emphasis on creating queries (preferred)
Experience with foreign currencies (preferred)
Experience with expense reporting (preferred)
Experience with not-for-profit (preferred)
1. Reviewing Expense Reports, Advance Requests, Invoices, POs, and SPAs
2. Training & Orientation
3. Assist Supervisor with:
a. Staff /Officer/Credit Card receivable accounts – including following up on items past due.
b. AP Liability Account - 200001
c. Phone Card - 160006
d. Petty Cash - 100003
a. Quarterly – must be performed March 1st, August 1st, Oct 1st, and Jan 1st
b. Yearly – must be mailed to vendors by 31 January and to IRS by 28 February
c. Review of 1099 venders and 1099 vendor transactions to ensure the timely accurate reporting of miscellaneous income.
d. Assist supervisor with Staff running queries pertaining to 1099 transactions
e. Communicate with vendors to request W9 when needed
f. Pull additional back for certain vendors to validate the descriptions
4. Utilize on-line banking software to:
5. Status Update
6. Customer Service:
7. Other duties as assigned.
Supervisory Responsibilities: N/A
Budgetary Responsibility: N/A
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