Position:  Logistics and Travel Manager – International Events
Location:  Alexandria, VA
Job Id:  994
# of Openings:  1

Logistics and Travel Manager – International Events
Alexandria, VA 22314
 
Security Clearance Requirement: None, but Current Secret clearance is preferred

Culmen International, LLC is seeking an experienced Logistics and Travel Manager to support global event management in support of the Threat Reduction Logistics Services (TRLS) contract for the Defense Threat Reduction Agency's (DTRA), Cooperative Threat Reduction (CTR) Program.  This position will work in support of CTR's portfolio including Chemical Weapons Destruction (CWD), Global Nuclear Security (GNS), Strategic Offensive Arms Elimination (SOAE), Biological Threat Reduction Program (BTRP) and the WMD Proliferation Prevention Program (PPP). The events will be held in various locations in the U.S. and abroad.
 
The Logistics and Travel Manager will supervise the Personnel Logistics Services team.  The ideal candidate will have experience managing a team of ten-plus event planners and logistics personnel supporting event planning and language services for government programs. Experience with CONUS and OCONUS operations is required.  
 
Travel Requirement:  ~10% travel to CONUS/OCONUS locations may be required in the future
 
Role and Responsibilities include:
  • Manage a team of event planning and logistics staff across a widely dispersed geographic area supporting international government conferences and events.
  • Coordinate work activities with government personnel to ensure administrative and logistical support is timely in order to maintain scheduled activities and meet contract requirements.
  • Provide management and oversight for approximately x large engagements with x to x participants per event, and up to x events during a 12-month period of performance.
  • Provide metrics and reporting for event planning and execution to measure success against delivery targets
  • Ensure that all events delivered meet quality assurance guidelines according to the program’s established Standard Operating Procedures (SOPs).
  • Provide arrangements and management of lodging for participants attending both CONUS and OCONUS programs (approximately x to x participants per program).
  • Negotiate rates, establish event budgets, and deliver conferences within target budgets.
  • Coordinate pricing and availability for vendors, venues, and Subject Matter Experts (SMEs).
  • Initiate venue contract negotiations and manage vendor relationships.
  • Manage recruitment of speakers and industry SMEs.
  • Support logistics and coordination for attendees and venues.
  • Oversee transportation and travel management planning.
  • Secure interpretation services (may include transcription and translation services).
  • Manage hotel negotiations and room booking/blocking.
  • Manage audiovisual planning and shipping.
  • Support other planning and coordination, as needed.
Experience and other requirements include:
  • U.S. citizenship.
  • No government security clearance is required, but a Secret clearance is preferred.  
  • Bachelor’s degree from an accredited university (will consider additional experience in lieu of a degree).
  • Excellent verbal and written communication skills.
  • 10+ years of experience managing event planning teams to ensure services for preparation, set-up, and executing government conferences and events for domestic and international programs.
  • Experience providing broad logistical coordination and travel planning for international programs and a track record of successful program execution.
  • Excellent collaboration skills and the ability to work with international teams in a variety of roles such as program POC, liaison, logistics coordinator, and event organizer to develop and facilitate events and engagements.
  • Experience managing a geographically disbursed team of 10+ event planners and logistics personnel supporting multicultural environments and multiple international locations.
  • Demonstrated experience to establish event budgets, negotiate pricing, and deliver conferences within target budgets.
  • Experience working with management to establish meaningful metrics to measures success against estimates for all program deliverables.
  • Experience coordinating pricing and availability for vendors, venues, and SMEs.
  • Experience managing travel, shipping and procurement for international conferences.
  • Experience recruiting speakers and SMEs to support program events.
  • Experience coordinating SMEs for language and translation services and equipment.
  • Proficiency working with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
  • Experience using schedule management and/or event planning software.
  • Extensive experience supporting travel arrangements and adhering to JTR and ACSS Travel Policy.
  • Ability to implement an event management planning and tracking system for seamless hand-off between program. elements (event registration, transportation, lodging, engagement reception, etc.
  • Experience managing post-event follow-up.
  • Availability to work on-site in DC Metro area.
  • Ability to support CONUS/OCONUS travel, as needed (currently anticipated at ~ 10%).
Desired experience:
  • Experience supporting international teams and working with interpreters and translators is desired.
  • Knowledge of Weapons of Mass Destruction (WMD) or experience supporting non-proliferation and Weapons of Mass Destruction (WMD) programs is desired.
  • Experience supporting programs working with Centers for Disease Control and Prevention (CDC) and Sandia National Laboratories is desired.
Job Type: Full Time
Benefits: Health, Vision, Dental, 401k, Disability and Life Insurance Programs

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