Position:  Executive Secretary (Springfield)
Location:  Springfield, VA
Job Id:  949
# of Openings:  1

Executive Secretary
Springfield, VA

Security Clearance: Current TS/SCI security clearance

Description:
The position will serve as an Executive Secretary providing administrative support to the Directorate and Senior Leadership levels in a Government program offices. The work requires a high level of professionalism, performance, and accountability. The Executive Secretary will manage calendars for multiple senior managers and must have strong calendar/conference/travel coordination experience. 

Requirements include:
  • US Citizen
  • Current TS/SCI security clearance is required for consideration
  • Computer skills with proficiency working across the Microsoft Office suite of applications (Word, Excel, PowerPoint, and Outlook
  • Experience managing calendars for senior executives and attention to detail for coordinating meetings/conferences/travel 
  • Management of calendars and documentation using a shared portal such as SharePoint
  • Experience supporting government travel and understanding of Defense Travel System (DTS) and Joint Travel Regulations (JTR)
  • Prior experience working with a centralized routing and tasking system such as N-CERTS
  • Working knowledge of standard office equipment (copiers, scanners, facsimile, teleconference/videoconferencing equipment)
  • Experience with planning, coordination, and execution of meetings and events including providing  assistance to visitor personnel
  • Ability to prioritize workload and coordinate with multiple resources
  • Strong verbal communication skills to articulate and exchange information (requirements, actions, status, etc.)
  • Strong written communication skills, command of English language grammar, and the ability to produce correspondence such as emails, letters, documents and other materials following office templates and formats
  • Strong customer service skills interacting with internal/external personnel
  • Understanding of sensitive document handling and compliance with a “clean desk” work environment
  • Typing speed of 45 WPM minimum
  • Prior experience supporting NGA is desired
Education/Experience:
 
Bachelor’s degree in General Business Administration or a related degree from an accredited university/college with 8+ years of secretary experience and 2+ years of that time providing support to a senior level office
OR 
Associates degree in General Business Administration or a related degree from an accredited university/college with 10+ years of secretary experience and 4+ years of that time providing support to a senior level office
OR
High School diploma with 14+ years of secretary experience and 6+ years of that time providing support to a senior level office
 
Job Type: Full Time
Benefits: Health, Vision, Dental, 401k, Disability and Life Insurance Programs
 
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