Family Development Services
Family Development Services  
Position:  Finance Specialist -Payroll
Location:  Indianapolis, IN
Job Id:  280
# of Openings:  1

Family Development Services
Job Description
Job Title:                 Finance Specialist - Payroll
Department:          Finance
Reports To:            Procurement / Payroll Manager
Wage Grade:         7
FLSA Status:          Non-exempt
Prepared By:         Finance Director
Prepared Date:     12/05; 3/07; 11/11; 9/6/18
Approved By:        Executive Director
Approved Date:    1/06; 3/07; 11/11; 9/6/18
Performs payroll processing and other assigned activities as outlines by the following duties:
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Responsible for the timely completion of payroll assignments including entry of all needed wage, hour, deduction, and other needed information.
Responsible for the correct computer entry of all assigned wage, hour, deduction, and other payroll information and monitoring entry work of others affecting payroll.
Responsible for the protection and correct distribution of payroll checks / vouchers, and overall adherence to related procedures and directives relating to them.
Responsible for answering payroll questions per supervisory directives and written procedures.
Responsible for the administration and timely submission of direct deposit information and changes, including the tracking and reclaim of misdirected funds.
Reviews all entered and submitted payroll data and corrects errors to ensure accuracy of payroll.
Processes and makes correct data base changes as instructed by Payroll Change Forms, properly calculating needed pay rate increases and retro pay.
Responsible for correctly assigning accounting codes to all employees and subsequent verifications to substantiate the correct employees are being charged to each program.
Responsible for initiating assigned payroll vendor payments and the preparation of monthly withholding reports and associated requisitions.
Prepares new / custom computer reports as directed or requested by authorized supervisors.
Contacts and receives needed assistance from outside established sources to resolve problems, make payroll system changes, or research needed payroll system improvements as directed.
Responsible for computer payroll data base maintenance, assuring needed backups are made, and data base information is used properly.
Responsible for periodic review of current payroll data, registers and reports to ensure accuracy and identify potential problems.
Assists other staff members and supervisors with the proper use of the electronic time keeping system, including the production of needed reports, answering questions, and training when needed.
Responsible for monitoring and making needed changes to the electronic time keeping data base, including the maintenance of employee leave records.
Responsible for identifying system wide payroll problems before they contribute to major data base errors, through the inspection, research and analysis of smaller errors, questions, and omissions as they occur.
Reports to Procurement / Payroll Manager missed deadlines, omissions and other problems with supervisors or employees when they occur or as directed.
Prepares needed payroll calculations, spreadsheets, reports, and other materials as needed for determining annual or special wage, bonus, or other changes as directed.
Assists supervisors with payroll procedures, computer entry, and information requests as directed, forwarding confusing, conflicting, or controversial issues to the Payroll Manager.
Channels all payroll information and questions through supervisors or as directed.
Updates and reviews leave records on a regular basis keep them accurate and creates / distributes agency leave reports for archival records as directed.
Responsible for confidentially maintaining all payroll information for individual employees and groups.
Maintains all payroll-related files and records assuring they are complete and organized.
Process garnishments.
Performs other responsibilities as specifically outlined in the Finance Department's Standard Operating Procedures.
Other duties as assigned.
Supervisory Responsibilities
To perform the job successfully, an individual should demonstrate the following competencies:
Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
Cost Consciousness - Conserves organizational resources.
Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment.
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration
regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly.
Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.
Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Associate's degree or equivalent from an accredited college or technical school in business or related field preferred and five years related experience and/or training; or equivalent combination of education and experience.
Language Skills
Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.  Ability to demonstrate competency in general accounting and bookkeeping skills and in using Excel software.
Reasoning Ability
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardized situations.
Certificates, Licenses, Registrations
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.  The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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Family Development Services is an Equal Opportunity Employer.