Position:  Meetings Coordinator, MDS
Location:  Milwaukee, WI
Job Id:  15095
# of Openings:  1

Meetings Coordinator, MDS
 
CLIENT ASSOCIATION: International Parkinson and Movement Disorder Society, MDS
POSITION REPORTS TO: Director of Meetings, MDS                     
EMPLOYEE STATUS: Non-Exempt
 
GENERAL SUMMARY: The Meetings Coordinator provides general administrative support for the MDS International Congress, AOPMC (AOS Congress), PAS Congress and the MDS-ES Summit. This position aides in the successful planning and implementation of these meetings with a focus on the Scientific Programs and Logistics. It also serves as a point of contact for inquiries relating to these meetings.
 
POSITION RESPONSIBILITIES (37.5 hours/week):
 
Scientific Program Support
  • Coordinate and maintain event databases
  • Maintain accurate listing of faculty and session details
  • Coordinate faculty invitation processes and housing arrangements
  • Process faculty stipend and vendor payments     
  • Process reimbursements for the Congress Scientific Program Committee(s)
  • Communicate with abstract authors / presenters as needed
  • Coordinate staff review of abstract texts
  • Coordinate creation of abstract publications and USBs
  • Assist in editing efforts for MDS marketing documents
  • Other duties as assigned
Logistics Support
  • Assist with logistics and pre-planning of the Congresses. This includes food and beverage, housing and audio visual.
  • Access registration system in order to answer registration inquiries
  • Research options for vendors as needed (printing, registration bags)
  • Provide local meeting information for marketing materials (i.e. maps, etc)
  • Create and/or work with decorator on signage
  • Assist with special projects and other administrative duties associated with the congresses
AMOUNT OF TRAVEL REQUIRED: Up to 2 weeks per year, some international travel included. Some weekend and evening work may be required. 
 
EDUCATION/EXPERIENCE REQUIRED: Bachelor Degree preferred. Superior organizational, verbal and written communication skills required. Advanced word processing and spreadsheet skills. Ability to work independently as well as part of a team. Professional demeanor and attention to detail necessary including the ability to coordinate multiple projects simultaneously.
 
PHYSICAL REQUIREMENTS: Unrestricted mobility: must be able to walk great distances, move quickly from place to place, and lift and move 50-pound boxes.
 

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