Position:  Meetings and Education Manager, AAAAI
Location:  Milwaukee, WI
Job Id:  10084
# of Openings:  1

Meetings & Education Manager, AAAAI
CLIENT ASSOCIATION: American Academy of Allergy, Asthma & Immunology. AAAAI
REPORTS TO: Director of Meetings, AAAAI and Director of Education, AAAAI
EMPLOYEE STATUS: Exempt
 
GENERAL SUMMARY:
Responsible for management of Annual Meeting registration process, exhibitors, vendors, signage, and various logistics; manuscript review; and teaching slides.  Provide consistent, quality customer service while responding to inquiries to meeting attendees by phone or email. Lead planner on various mid-size and smaller meetings throughout the year. 
 
POSITION RESPONSIBILITIES (Minimum of 37.5 hours/week):
Annual Meeting:
  • Manage the Annual Meeting registration process including vendor/RFP selection, website design and testing, registration announcements, production and development of registration materials for attendees, and customer service for registrants
  • Facilitate the exhibit process by developing the exhibitor prospectus and application, managing payments, assigning booths, collecting exhibitor listings, coordinating exhibit appointed contractors and providing customer service to exhibitors
  • Collect, process and schedule function space requests for affiliate functions and committee meetings
  • Oversee the design and development of session and miscellaneous signage
  • Serve as primary liaison for subcontractors including registration, childcare, and wellness vendors
  • Create the staff operations manual, oversee staff shipping of meeting materials and registration deliverables
Other Meetings:
  • Serve as lead planner for multiple smaller meetings (10-250 rooms on peak night) from RFP to invoice reconciliation
Education Programs:
  • Organize record-keeping for journal and manuscript review Continuing Medical Education (CME) activities in collaboration with journal editorial staff
  • Facilitate the AAAAI’s Teaching Slide program, collaborating with AAAAI staff and committees to collect and maintain up to date resources on the AAAAI website
  • Provide customer support to members and other learners regarding registration and claiming of credits in live and online activities outside of the Annual Meeting
  • Perform administrative functions associated with AAAAI meetings and educational programs in a variety of online database systems, including the collection of outstanding balances and the creation of reports
Other:
  • Serve as staff liaison to assigned committee, including the Veteran’s Health Administration Committee
  • Other duties as assigned
  • Assist other EDI clients as assigned  
AMOUNT OF TRAVEL REQUIRED: Approximately 1-2 weeks per year; some evening and weekend work may be required.
 
EDUCATION/EXPERIENCE REQUIRED: Bachelor’s degree preferred. Computer proficiency including Word and Excel, outstanding customer service, interpersonal, organizational, writing, and communication skills, high accuracy and attention-to-detail required.
 
PHYSICAL REQUIREMENTS: Unrestricted mobility: must be able to walk great distances, move quickly from place to place, occasional lifting of up to 50 lbs required at times.
 

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