Administrative Coordinator, ASGCT
CLIENT ASSOCIATION: American Society of Gene & Cell Therapy, ASGCT
REPORTS TO: Executive Director, ASGCT
EMPLOYEE STATUS: Non-Exempt
The Governance Coordinator provides administrative support to the Society’s leadership including, but not limited to the Executive Director, Executive Committee, and Board of Directors. The position also assists with projects, programs, systems, and technology integral to the successful operation of the Society, including data and file maintenance.
POSITION RESPONSIBILITIES (37.5 hours/week):
- Provide general administrative support, including scheduling conference calls, distributing committee materials, and coordinating reports for business meetings for the Society’s leadership.
- Assist with the preparation for leadership meetings and teleconferences as well as facilitate the transcription and distribution of minutes, action items, and other follow-up.
- Assist in the leadership nomination, balloting, and voting processes.
- Provide office support including answering general inquiries, maintaining electronic and paper files, and inventory for the Society.
- Ensure the accuracy and appropriate maintenance of the Society’s Policy Manual, Procedure Manual, insurance policies, conflict disclosures, and leadership training materials in accordance with leadership approvals and changing needs.
- Coordinate organizational and administrative functions, including the creation and maintenance of an administrative timeline.
- Assist with meeting the technological needs of leadership and staff, including maintenance of the Executive Director’s schedule.
- Support the invoicing and payment processing for the general Society activities as well as providing staff guidance on income/expense coding.
- Assist with providing training to staff and serve as a resource on administrative functions.
- Collect, review and process reimbursement requests for leaders traveling on behalf of the Society.
- Assist the Executive Director as needed.
- Other duties as assigned.
- Qualifications: Outstanding interpersonal, organizational, and communications skills. Highly motivated with the ability to manage multiple projects and prioritize to meet multi-faceted and sometimes rapid deadlines. Acute attention to detail and a high level of accuracy on outputs. Able to work successfully in a team environment.
- Education: Bachelor’s degree preferred.
- Experience: Previous association management experience and/or familiarity with nonprofit boards of directors a plus
- Up to 2 weeks per year
- Some evening and weekend work required
- Occasional lifting, up to 50 pounds required