Position:  Meetings Manager, FNDS/CSCTR
Location:  Milwaukee, WI
Job Id:  73003
# of Openings:  1

Meetings Manager, FNDS/CSCTR
Client Association: Functional Neurological Disorder Society and Central Society for Clinical and Translational Research
POSITION REPORTS TO: Executive Director

GENERAL SUMMARY: The Meetings Manager will oversee logistics, scientific programming, abstract planning and on-site logistics for the FNDS Biennial International Conference (even years) and the annual CSCTR Midwest Clinical and Translational Research Meeting, as well as related projects.

POSITION RESPONSIBILITIES (Minimum of 37.5 hours/week):
  • Oversee the maintenance and development of FNDS/CSCTR scientific meetings, ensuring that these remain true to the mission of the organization and past FNDS/CSCTR meetings
  • Develop and manage, along with the Executive Director, the meeting budget, contracts with hotels and vendors, and ensuring adherence to the meeting budget
  • Oversee all logistical aspects of the meeting, including, but not limited to, preparing Request for Proposals (RFP) and managing this process, working with the meeting venue and outside vendors to ensure successful completion of the meeting, and on-site coordination of the meeting
  • Manage the online and on-site registration process
  • Organize the exhibit space and work with exhibitors prior to the meeting and on-site
  • Work with the Scientific Committee to coordinate all communications with speakers / presenters, including overseeing speaker materials (slides, disclosures, copyright permissions, etc.)
  • Apply for Continuing Medical Education (CME) credits and ensure adherence to these requirements
  • Oversee the abstract management process from abstract submission to on-site management
  • Assist the Executive Director with meeting promotions, including, social media and website maintenance
  • Conduct research and due diligence for future meetings
  • Other duties as assigned

AMOUNT OF TRAVEL REQUIRED: Approximately 2-3 weeks per year; some weekend, early morning and late evening work required. International travel required.

EQUIPMENT USED: iMIS membership database, Excel and Word, all other office equipment (fax, copiers, etc.).

EDUCATION/EXPERIENCE REQUIRED: 4‑5 years of meetings management experience and some marketing and/or public relations experience, computer proficiency, outstanding organizational and communications skills; Bachelor's degree preferred.

PHYSICAL REQUIREMENTS: Unrestricted mobility: must be able to walk great distances in large meeting spaces, move quickly from place to place, and lift and move boxes up to 50 lbs.

INTERNAL/EXTERNAL RELATIONSHIPS (clients and vendors): Internal - liaison with all FNDS/CSCTR staff and EDI support staff. External - FNDS/CSCTR leadership, members, supporters, decorators, exhibitors, hotel staff, etc.

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