Position:  Administrative Manager, AAAAI
Location:  Milwaukee, WI
Job Id:  10085
# of Openings:  1

Administrative Manager, AAAAI
CLIENT ASSOCIATION: Administrative Manager, AAAAI
POSITION REPORTS TO: Associate Executive Director, AAAAI
EMPLOYEE STATUS: Exempt
 
GENERAL SUMMARY:  Oversees the successful implementation of various projects through program management, committee/volunteer management, awards/scholarships/grants management; meeting registration development, processing and reporting; and providing support to the Associate Executive Director. 
 
POSITION RESPONSIBILITIES (Minimum 37.5 hours/week)
Responsibilities include, but are not limited to:
  • Oversee the committee appointment process for standing, continuing and ad-hoc committees, ensuring policies and procedures are accurate; maintain all committee rosters, terms and notification letters;
  • Maintain accurate paper and electronic files (including, but not limited to shared project files, history documents, statistics and other project management);
  • Provide general administrative support to the Associate Executive Director and serve as a staff liaison for assigned committees including scheduling conference calls, agenda, minutes, database management, maintaining computer and paper files, coordinating mailings, drafting letters, preparing broadcast emails, and assisting with editing/proofing materials
  • Provide direction and management for the New Allergist Immunologist Assembly (NAIA), Interest Section Coordinating Committee, the Allied Health Professional Assembly and AAAAI Associates activities and programs.
  • Serve as staff liaison for the AAAAI Leadership Institute, which includes the Leadership Institute course and Mentorship program
  • Manage clients’ inventories including supplies, letterhead and order as necessary;
  • Other duties as assigned.
AMOUNT OF TRAVEL REQUIRED: Approximately 1-2 weeks per year. Some weekend and evening work may be required.
 
EDUCATION/EXPERIENCE REQUIRED:  Excellent organizational and communication skills; team player; ability to prioritize varied assignments and handle multiple projects; proficiency in Word, PowerPoint; knowledge of Excel, iMIS and Outlook.  Bachelor’s degree preferred.
 
PHYSICAL REQUIREMENTS: (lifting, packaging, etc.)  Minimal lifting required – usually at meetings or while exhibiting. Ability to move quickly within meeting facilities.
 

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