Position:  Administrative Assistant
Location:  Nashville/Franklin, TN
Job Id:  366
# of Openings:  0

Prelude is a comprehensive fertility company focused on providing people with the best options for meeting their family-building goals. Using a proactive approach to fertility care, Prelude aims to improve people's chances of having healthy babies when they are ready. Founded in 2016 by serial entrepreneur Martín Varsavsky, Lee Equity Partners, Reproductive Biology Associates and MyEggBank, the company was established to give men and women more reproductive choices and greater control over their biological clocks. By coupling earlier decision making with the latest reproductive science and technology, Prelude can increase the probability of having a healthy baby and decrease the chances of requiring infertility therapy later in life.  www.PreludeFertility.com
The corporate office is located in the Cool Springs area of Franklin, TN. We are currently seeking a stellar, experienced Administrative Assistant with a passion to serve to join our fast-paced team! This person will lead and complete administrative tasks for the home office working within a busy corporate shared services environment.  The position supports a variety of Prelude team members both within the office and those working remotely.  A great candidate will have a positive demeanor, service-oriented attitude, ability to multi-task and prioritize. This position requires someone with a strong work ethic who is self-motivated with a desire to continuously evolve and improve processes, a “can do” attitude with a focus on supporting great patient care.
Essential Responsibilities:
  • Performs administrative tasks for various departments including executive team in TN and NY including but not limited to booking travel, coordinating meetings, completing expense reports and document generation
  • Greets guests and notifies the appropriate person of their arrival
  • Primary phone coverage (first to answer all incoming calls)
  • Manages inter-office communications
  • Prepares, tracks and routes administrative forms both internally and externally
  • Aides Cryopreservation team with administrative tasks
  • Manages mail/shipping processes
  • Manages the inventory of office supplies including ordering and organizing/distributing supplies
  • Facility management for home office
  • Performs administrative tasks for various departments as needs arise including but not limited to booking travel, coordinating meetings, completing expense reports and creating documents
  • Performs other related work as assigned
Education and Experience:
  • High School diploma or equivalent required. Associates Degree or equivalent preferred. A minimum of two years of related administrative job experience supporting multiple individuals required, healthcare experience preferred.
  • Must be able to provide proof of identity and right to work in the United States.
  • Strong attention to detail and ability to adapt  
  • Proficiency in Microsoft Office products including Outlook, Word, Excel
  • Excellent communication skills including Verbal and written
  • Ability to work in a team oriented and collaborative environment

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