|Position: Office Administrator|
|Job Id: 193|
|# of Openings: 1|
The Chapel Hill office is looking for a highly motivated part-time (20 to 30 hours per week) Office Administrator with excellent communications skills who is able to work well with people at all levels of the firm.
In addition to the requirements listed below, experience with Deltek or equivalent CRM software is desired. Experience with Newforma and/or Photoshop, InDesign, and/or Revit would be advantageous as well.
6+ years of administrative support experience required
Ability to work with a variety of personnel at all levels
Must be a positive team player; possess flexibility under competing time requirements and changing deadlines
Excellent focus, self-motivation, and a good sense of priorities
Must be versatile and multi-task oriented, self-directed, and able to handle details accurately
Flexible under time restraints and changing deadlines
Computer literate with a “Can Do” approach to different and diverse software packages including: Word, Excel, Outlook, and PowerPoint
High level of organizational skills and communication skills
Excellent writing skills
IT/Video equipment experience a plus.
Desired Personality Traits
Detail-oriented, methodical, meticulous, process-oriented, yet open to change and motivated by innovation
Great collaborator and communicator – excellent verbal and written skills are important
Ambitious self-starter with get-it-done attitude who strives for results and performs well under pressure
Good sense of humor
Responsibilities include, but are not limited to
Upkeep of contact database and extensive/complex archiving of project data
Preparation of meeting minutes
Input of programming information into database
Preparation of programming manuals
Construction Administration: change orders, RFI’s, submittals, RFP’s
Compile and distribute specifications
Assist with preparation of contracts, report production and editing
Upkeep of detailed project information & input into construction database
Prepare expense reports
Assist in preparation for meetings
General administrative duties, including front desk assistance
Coordinate internal vendor presentations & internal LASUs
Assist with updating and maintaining office library
Keep all communal areas client ready (i.e. conference room, meeting areas, kitchen)
Maintain offices supplies
Coordination with IT on NC Chapel Hill technical maintenance & updates.
At Lord Aeck Sargent, a Katerra Company, we strive to make a positive difference in the built environment. Our mission is to provide innovative, responsive design - coupled with cutting-edge technological expertise and exceptional service - to our clients. As an award-winning architectural firm, we strive to maintain the high standard of excellence our clients have come to expect of us. To do this we rely heavily upon, and invest significantly in, the success of our employees. Across our five studios and three offices, we promote a collaborative, diverse environment that is at once challenging, stimulating, supportive, and fun.
Lord Aeck Sargent provides our employees with ongoing learning opportunities, great benefits and a team-centered environment. We encourage our employees to discover and develop their own particular talents, skills, and interests in order to reach their own full potential. We believe that the key to our success as a firm is the personal and professional growth of the men and women who serve our clients every day.
Lord Aeck Sargent offers competitive salaries and strong personal and professional benefit packages including:
Medical, Prescription & Discount Vision Coverage
Dependent/Child Care Spending Accounts
Medical Spending Accounts
401(k) with Company Match
Short Term and Long Term Disability Insurance
Life Insurance (Employee and Family)
Paid Personal Leave
Internal and External Continuing Education Opportunities
Professional Memberships Reimbursement
Building Product Lunches
Project Site Tours
Company Wide Social Gatherings
Please apply online at www.lordaecksargent.com/about/careers
Lord, Aeck & Sargent, Inc. is an Equal Opportunity Employer committed to Affirmative Action. Lord Aeck Sargent is committed to providing equal employment opportunities to all employees and applicants without regard to race, ethnicity, religion, color, sex (including childbirth, breast feeding and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status (VEVRAA), marital status, pregnancy, age, protected medical condition, genetic information, disability or any other protected status in accordance with all applicable federal, state and local laws.
Attention Applicants: If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, please let us know. Likewise, if you are limited in the ability to access or use this online application process and need an alternative method for applying, we will determine an alternate way for you to apply.
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