Position:  Administrative Assistant
Location:  Petrolia, Ontario
Job Id:  857
# of Openings:  1

High Park Company is a wholly-owned subsidiary of Tilray, a global leader in cannabis cultivation, processing, and distribution. Tilray serves patients in Canada and around the world with a diverse range of pharmaceutical-grade medical cannabis products as High Park Company focuses on creating distinctive products for adult Canadian consumers.
 
About High Park Company
High Park Company was established to develop, sell, and distribute inspiring and iconic adult-use cannabis brands. 
 
About Tilray
Tilray is a global pioneer in cannabis research, cultivation, processing and distribution currently serving tens of thousands of patients in ten countries spanning five continents.
 
Administrative Assistant – Petrolia, ON
 
 
Looking to develop your career at the forefront of a rapidly expanding industry?
Ready to apply your talents to make a positive difference in the lives of patients across the country?
 
Reporting to the General Manager, the Administrative Assistant will be responsible for management of the day-to-day Company Administration Services. This includes maintaining office services by organizing and coordinating operations and procedures; coordinating and communicating office activities; providing administrative support to key personnel; calendaring and scheduling; travel and expense management; supplies management and equipment inventory.

Role and Responsibilities

  • Welcome scheduled guests and visitors in person, respond to telephone and email enquiries, assuring that communications are received by appropriate personnel. 
  • Administer and manage inbound/outbound mail, courier services and other correspondence.
  • Ensure adequate inventory of office supplies, stationery, office furniture, kitchen sundries, special event materials and oversee general housekeeping.
  • Coordinate office seating arrangements for onboarding employees, temporary onsite contractors and allocation of work stations for short term external employees.
  • Coordinate short-term and temporary accommodation for contractors, consultants and out-of-town employees.
  • Manage calendaring, schedule meetings and conference calls, schedule attendees, prepare agendas, support materials, equipment and catering.
  • Provide administrative support to the Finance Department, converting purchase requisitions to purchase orders, filing, A/P data entry and A/R invoice printing.
  • Provide various departments with administrative support, travel coordination, assist with special projects and event planning as assigned.

Qualifications and Education Requirements

  • Secondary Education is required and a Post-Secondary Diploma in Business Administration, or relevant discipline, would be an asset.
  • 3 to 5 years providing direct administrative support in an office setting or in a manufacturing environment would be an asset.
  • Manage documentation with attention to detail and to act with discretion when handling confidential and sensitive information.
  • Competent in maintaining filing systems and databases, able to implement data and document control processes accurately and in timely manner.
  • Exemplary communication and interpersonal skills are essential, able to establish peer relationships and communicate effectively with all levels of the organization, external team members and stakeholders.
  • Proven ability to effectively use Microsoft Office Applications is required and experience with automated expense management applications such as Concur is an asset.
High Park welcomes applications from all qualified individuals and is committed to employment equity and diversity in the workplace. 

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please advise when submitting your application.

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