Position:  Administrative Assistant
Location:  Minneapolis, MN
Job Id:  1533
# of Openings:  1

 Administrative Assistant - Minneapolis
Tilray Inc. (NASDAQ:TLRY) is a global pioneer in the research, cultivation, production and distribution of cannabis currently serving patients and consumers in thirteen countries spanning five continents. Tilray operates state-of-the-art cannabis facilities in Canada and Portugal and teams in the U.S., Australia & New Zealand, Europe and Latin America. Tilray is pioneering the future of the industry globally by forging industry-disruptive partnerships and building a robust house of brands.
Manitoba Harvest, the world’s largest hemp foods company, offers a portfolio of hemp foods and CBD wellness products to consumers across North America. Our mission is to inspire a better way, a better life & a better world – and it’s up to us to sow these seeds of change. Our mission is to transform consumer health through the power of hemp foods.
If you have what it takes, you’ll be joining a worldwide network of innovative, passionate individuals on a revolutionary mission to pioneer the future of cannabis globally and establish Tilray as the world’s most trusted and valuable cannabis brand.
Reporting to the Executive Associate, the Administrative Assistant will be responsible for management of the day-to-day Company Administration Services. This includes maintaining office services by organizing and coordinating operations and procedures; providing administrative support to key personnel; calendaring and scheduling; supplies management & inventory; event planning; travel coordination.
Role and Responsibilities 
  • Assist with employee travel bookings, advise on itinerary planning, facilitate employee introduction and use of Corporate Travel System, within Company Travel Policy guidelines
  • Manage calendaring, schedule meetings and conference calls, schedule attendees, prepare agendas, and distribute support materials.
  • Arrange catering logistics for internal/external meetings and special events.
  • Provide various departments with administrative support, assist with special projects and event planning as assigned.
  • Work closely with various support personnel to ensure day to day operations run smoothly, ensuring accurate and timely delivery of administrative services.
  • All other duties of similar scope and complexity as required.
  • Develop and update administrative systems to ensure efficiency.
  • Receive company wide employee business card orders, build copy within web-based service provider, process payment and coordinate recipient delivery.
  • Administer and manage inbound/outbound mail, courier services and other correspondence
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers, company wide
  • Perform accounts payable tasks, manage credit card purchases, process expenses and reconcile monthly statement and create purchase order requests
  • Maintain and update databases and tracking systems
  • Create and organize information, and generate reference tools for easy use by the office
Qualifications and Education Requirements
  • Secondary Education is required and a Post-Secondary Diploma in Business Administration, or relevant discipline, would be an asset
  • 3 to 5 years providing direct administrative support in an office setting or in a manufacturing environment would be an asset
  • Manage documentation with attention to detail and to act with discretion when handling confidential and sensitive information
  • Competent in maintaining filing systems and databases, able to implement data and document control processes accurately and in timely manner
  • Exemplary communication and interpersonal skills are essential, able to establish peer relationships and communicate effectively with all levels of the organization, external team members and stakeholders
  • Ability to manage multiple competing priorities and frequent deadlines with a high degree of accuracy and attention to detail
  • Proven ability to effectively use Microsoft Office Applications is required and experience with automated expense management applications such as Concur is an asset
Tilray/Manitoba Harvest welcomes applications from all qualified individuals and is committed to employment equity and diversity in the workplace.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please advise when submitting your application.
Please note that Tilray/Manitoba Harvest does not authorize, engage, or sponsor any consultants, agencies or organizations that seek certain personal or financial information from you (e.g. passwords, login ids, credit card information). Tilray/Manitoba Harvest does not charge any application, processing or onboarding fee at any stage of the recruitment or hiring process. 
When replying to emails, please ensure the sender name and email address match exactly.  Please also ensure the Reply-To address matches the sending address exactly. If you are concerned about the authenticity of an email, letter, or call purportedly from, for, or on behalf of High Park, please send an email inquiry to infosec@tilray.com

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