Position:  Office Administrator
Location:  Nanaimo, British Columbia
Job Id:  1226
# of Openings:  1

Office Administrator - Nanaimo, BC
 
Tilray is a federally licensed producer of medical cannabis. We are committed to setting the gold standard of care and excellence in our industry. We believe that commitment starts with a great work environment and benefits for our associates.
 
Looking to develop your career at the forefront of a rapidly expanding industry?
Ready to apply your talents to make a positive difference in the lives of patients across the country?
 
Reporting to the Executive Associate, the Office Administrator will be responsible for management of the day-to-day Company Administration Services. This includes maintaining office services by organizing and coordinating operations and procedures; coordinating and communicating office activities; providing administrative support to managers and key personnel; calendaring and scheduling; travel planning assistance, oversee vendor services and supplies management. 
 
Roles and responsibilities
  • Welcome scheduled guests and visitors in person, respond to telephone and email inquiries, assuring that communications are received by appropriate personnel
  • Provide various departments with administrative support, coordinate with managers and key leads on special projects, plan and execute internal and external corporate events, as assigned.
  • Develop and update administrative systems to ensure efficiency
  • Manage meeting room calendars, schedule meetings and conference calls, communicate with attendees, prepare agendas and support materials
  • Resolve office-related malfunctions and respond to requests or issues – submit work order requests and follow up on completion
  • Receive facility tour requests, coordinate support logistics and facilitate communications with key stakeholders
  • Manage inbound/outbound mail, courier services and other correspondence
  • Receive company wide employee business card orders, build copy within web-based service provider, process payment and coordinate recipient delivery
  • Maintain positive working relationships with local/external vendors and supply chains
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers, company wide
  • Perform accounts payable tasks, manage credit card purchases, process expenses and reconcile monthly statement and create purchase order requests
  • Ensure adequate inventory of office supplies, stationery, kitchen sundries, special event materials & equipment
  • Coordinate employee continental breakfast program, monitor inventory, purchase supplies, coordinate delivery, restock kiosk stations
  • Maintains contact with vendors and service representatives to ensure that supplies and equipment are in stock and properly maintained
  • As required, supervise and train Facilities administrative assistant to ensure day-to-day Company Administrative service expectations are met
Qualifications
  • Post-Secondary Diploma in Business Administration, or relevant discipline
  • 3 to 5 years providing direct administrative support in an office setting or in a manufacturing environment
  • Manage documentation with attention to detail and to act with discretion when handling confidential and sensitive information
  • Competent in maintaining filing systems and databases, able to implement data and document control processes accurately and in timely manner
  • Exemplary communication and interpersonal skills are essential, able to establish peer relationships and communicate effectively with all levels of the organization, external team members and stakeholders
  • Class 5 driver’s license with access to personal vehicle
  • Proven ability to effectively use Microsoft Office Applications is required and experience with automated expense management applications such as Concur is an asset

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