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Position:  Operations Administrative Assistant
Location:  Chicago, IL
Job Id:  485
# of Openings:  0

Summary:Provide administrative support for business operations  
Responsibilities Include but are not limited to:
  • Assist Operation Manager with supply orders, purchasing and inventory
  • Maintain folder of the bidder spreadsheet, proposal and contracts.
  • Coordination and storage of MOAs. 
  • Coordination for mobile van request & work with Clinical Team and Operations for the   scheduled services. Maintain calendar of scheduled events. Distribute flyer and registration forms to requester      
  • Coordinating conference room scheduling  
  • Daily collecting and distributing of Admin faxed documents at the end of the day        
  • Responsible for daily mail metering and mail sorting and distribution to the appropriate internal party and monitoring of Pitney Bowes Purchase Power Account Balance
  • Document all incoming checks timely on the check tracking log and maintain in the secured folder   
  • Serve on the 340B work group   
  • Distribute an electronic updates provider spreadsheet to third party administrators one week prior to the addition or departure of a provider.
  • Disseminate monthly the updated 340B approved drug list to the clinical providers.
  • Maintain and track executed memorandum of agreements on a spreadsheet    
  • Maintain and update 340 provider list and disseminate to external parties (Rx Strategies & Walgreens). Maintain copy of revised spreadsheet within 340B folder.    
  • Serve on the Health and Fun Fair Committee and other committees as assigned.
  • Other duties assigned.
Minimal Qualifications/Experience/Skills:
Minimum of High School Diploma and at least three years of experience of administrative support.   This position is required to work one late Monday per month for Board Meetings. This person must be exceptionally organized, flexible and take pleasure in the managerial challenges. The individual should posses good interaction skills and be proactive, self sufficient, efficient and resourceful. Strong decision-making ability and attention to detail are equally important. Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite. Knowledgeable of standard office administrative practices and procedures. Excellent verbal and written communication skills. Demonstrate the skill set to gather and monitor a plethora of highly sensitive information. Maintain sound and decision-making skills. Must display problem analysis problem solving skills. Will review highly sensitive information and must demonstrate the ability to maintain confidentiality.
Christian Community Health Center is an EOE.

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Christian Community Health Center delivers comprehensive primary medical and dental services that respond to the needs of the communities we serve.