WE DESIGN | BUILD | DEVELOP | ALWAYS LOOK FORWARD TO MONDAYS

We pride ourselves on a culture that inspires, challenges, supports, and rewards our employee-owners. Our passion is contagious, our sleeves are always rolled up, and our doors are open at all times to new inventive, collaborative team members.

Full-Time Positions To Support Our Growing Business

Openings for consideration in Cincinnati, Pittsburgh, Raleigh and Nashville

Position:  Accounts Payable Specialist
Location:  Cincinnati, OH
Job Id:  172
# of Openings:  1

Accounts Payable Specialist
 
Department:                         Finance & Accounting
Reports To:                            Sr. Accountant, Treasury Management
FLSA Status:                          Exempt
Office Location:                    Cincinnati, Ohio
 
 
Summary of Responsibilities
 
Are you an enthused, dedicated worker, with a strong desire to focus in on your area of expertise?  Do you have a high attention to detail, with a tenacious desire for accuracy?  If this description resonates with you, we are looking for an ambitious Accounts Payable Specialist to join our growing team!  The Accounts Payable Specialist will work closely with internal team members to handle full cycle accounts payable process necessary to support a fast-paced company.  The accounting and finance team is specifically looking to improve our systems to be scalable and sustainable, which requires our team to be focused on process improvements and innovation, while balancing accurate and timely reporting.  
 
Al. Neyer is a 125-year old employee-owned company operating in four markets including Cincinnati, Pittsburgh, Nashville and Raleigh.  Our company’s growth is fueled by a strong commitment to our core values and the constant cultivation of a best-in-class team.  Rooted in design-build construction, our development approach integrates all functions in-house including design, project management, finance, leasing, and ongoing portfolio management.  Learn more about Al. Neyer at www.neyer.com
 
 
Essential Job Functions
  • Responsible for all functions in the full cycle of accounts payable, including entering, coding and processing a high volume (250+ per week) of invoices in accordance with established policies and procedures.
  • Drive vendor management program, including entering new vendors, securing W-9s to ensure vendor is set up properly from payment remittance through annual IRS reporting and maintaining the vendor profiles in compliance with data security and privacy best practices.
  • Ensure all subcontractor invoices are applied to open commitments and work with project managers for any invoices outside the current commitment amount until final resolution.
  • Drive awareness and communicate importance of other employee-owners role in reviewing and approving invoices via the electronic approval workflow.  Assist Sr. Accountant in alerting management to issues in the approval workflow process.
  • Assist Sr. Accountant in regular check runs to ensure all payments are paid timely and in accordance with established policies (insurance is in place for subcontractors, for example).
  • Assist internal project managers or directors with questions about invoices and related payments on subcontractors, supplies or other vendors on their jobs.
  • Respond timely to inquiries from subcontractors and other vendors on outstanding payments, including following through to final resolution.
  • Prepare the quarterly sales tax return and timely submit on-line after Sr. Accountant’s review and approval. 
  • Assist in the preparation of audit schedules related to accounts payable and accounts receivable for Al. Neyer and other related party entities. 
  • Lead the annual 1099 filings for Al. Neyer and related parties to ensure complete, accurate and timely filing of required information in compliance with IRS regulations.
  • Special projects, as assigned.

 
Position Requirements
  • Enthusiastic, creative, and outgoing individual with the drive to take initiative and work both independently and interdependently with a team.
  • Ability to work in a fast-paced environment while maintaining strong attention to detail and solid organizational skills.
  • Excellent oral and written communications skills; communicate professionally with our internal customers at Al. Neyer, as well as external clients and vendors.
  • Experienced in problem solving with ability to recognize issues and deal with them directly.
  • Occasional overtime may be needed around month-end and annual close periods. 
 
 
Qualifications and Experience
  • Minimum one (1) year of accounting experience in accounts receivable, accounts payable or similar position within an electronic finance processing environment.  Real estate or construction industry knowledge is preferred, but not required.
  • Demonstrated general knowledge of accounting and accounts payable principles.
  • Experience with Spectrum is a plus, but not required.
  • Proficiency in using Microsoft Excel, Microsoft Word and Microsoft Outlook.
 
 
Physical Demands
Low physical effort required to sit, stand at files, bend, stoop, lift, and walk.  Maximum unassisted lift is 35 lbs.  Average lift is less than 10 lbs.  Requires ability to use a keyboard and monitor.  Also requires the ability to communicate verbally, both in person and on the telephone.  May require some travel by car.
 
 
Environmental Requirements
Average inside office environment.  Average office noise levels.  No personal protective equipment is required.  Ambient temperature is between 68F and 76F.
 
 
This job description is not intended to be all inclusive. The employee will also perform other reasonably related business duties as assigned by their immediate supervisor and other management as required. This job description is not a contract or offer for employment, and either you or Al. Neyer may terminate employment at any time, for any reason. 
 

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