WE DESIGN | BUILD | DEVELOP | ALWAYS LOOK FORWARD TO MONDAYS

We pride ourselves on a culture that inspires, challenges, supports, and rewards our employee-owners. Our passion is contagious, our sleeves are always rolled up, and our doors are open at all times to new inventive, collaborative team members.

Full-Time Positions To Support Our Growing Business

Openings for consideration in Cincinnati, Pittsburgh, and Nashville

        
                            Position: 
                            
                                    Administrative Assistant
                            
                                            Location: 
                                        
                                                Cincinnati, OH
                                            
                            Job Id: 
                            
                                    133
                            
                            # of Openings: 
                            
                                1
                            
                    Administrative Assistant

Al. Neyer is looking for a candidate to fill the role of Administrative Assistant to support our Design-Build team. The right individual will fill a key role supporting our Senior Administrative Coordinators with in Design-Build. Al. Neyer is 100 percent employee-owned and is proud to celebrate its 125th anniversary in 2019. Business is booming and our company is poised for significant growth. We are looking for the perfect candidate to join our team and be a part of the excitement! If you have a calling to serve, someone who delivers quality work, and enjoy a fun and energetic company culture, this is a great position for you. Qualified candidates will have previous administrative or clerical experience with solid computer skills including Excel and Word.

Summary of Responsibilities

​The Administrative Assistant handles all correspondence for the Design-Build team and assists with data entry, mailing, and filing of key documents and information.

Handles departmental mailing function and ensures contracts are prioritized and sent out in a timely and efficient manner
Organizes and tracks executed contracts and notifies Project Manager of receipt or issue
Completes filing of contracts both originals and electronically
Mails out checks and waivers in a timely manner to subcontractors
Records and tracks pertinent information from certificates of insurance and waivers
Updates various reports in Excel
Assists with answering phone calls and greeting guests
​Other duties and projects assigned. Employees may be asked to perform other tasks not listed in the essential job functions.

Position Requirements
Working knowledge of Spectrum software a plus
Ability to type at least sixty (60) words per minute using Microsoft Word
Ability to work in a fast paced environment with competing priorities
Ability to perform several tasks concurrently with ease and professionalism
Ability to produce and edit spreadsheets using Excel
Familiarity and experience with general office equipment

Qualifications and Experience
 
Minimum of a high school diploma or GED required
Two years previous administrative or clerical experience required
 
Physical Demands

​Low physical effort required to sit, stand, bend stoop, lift and walk. Maximum unassisted lift is 35 pounds. Average lift is less than 10 pounds. Requires ability to use keyboard and monitor. Also requires the ability to communicate verbally, both in person and on the telephone.

​Environmental Requirements

​Average inside office environment. Average office noise levels. No personal protective equipment is required. Ambient temperature between 68F and 76F.

Department: Design Build

Reports to: Senior Administrative Coordinator

FLSA Status: Non-Exempt

Supervises: None

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