Position:  Administrative Assistant
Location:  Meridian, ID
Job Id:  954
# of Openings:  1

Thomas Cuisine is seeking an Executive Assistant.  The Assistant will be responsible for general office support in a corporate setting.  This position reports directly to the CFO.  
Duties and tasks may include, but are not limited, to the following:
  • Manage conference room scheduling
  • Organizes and distributes in-coming and out-going mail and packages
  • This position requires interaction with other offices and clients via multi-line telephone system as well as greeting and supporting office visitors
  • Maintain appearance of lobby, conference rooms and kitchen area used by all employees and frequented by guests
  • Manage the postage meter and postage needs for the office
  • Provide administrative support to various departments including Marketing/Sales, Finance/Accounting, Human Resources/Payroll, and others as needed
  • Assist with office management tasks, event preparation, planning, and manage large company mailings
  • Assist with vendor insurance process, specifically receive, scan, and document vendor certificates of insurance in NetSuite and Laserfiche
  • Monitor office and kitchen supplies
  • Scheduling and organizing of travel arrangements
  • File expense reports and ensure timely reimbursement
  • Typing, editing and proofreading documents and presentations
  • Scan and file information
  • Run errands as needed
  • Other administrative duties as assigned
The skills and attributes we are looking for are as follows:
  • Prior office experience (3-5 years)
  • High school diploma
  • Typing and 10-key data entry skills required
  • Must be attentive to detail, accurate, and thorough in completing work tasks
  • Working knowledge of Microsoft Office applications (Excel, Word, Outlook) is required
  • Must be able to maintain confidentiality and deal with sensitive information in a professional manner
  • Must be reliable, able to meet deadlines, and able to fulfill obligations as assigned
  • Must be able to actively listen, comprehensively read, and convey information well to others both orally and in writing
  • Must be cooperative, collaborative, have concern for others, but also be able to work independently
  • Must be able to lift and carry objects up to 30 pounds and work in an office environment that may require walking, bending, stooping, kneeling, crouching, and sitting for long periods of time

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